Administration Assistant (Operations)
Progress to Health
He aha te mea nui o te ao? He tangata! He tangata! He tangata!
What is the most important thing in the world? It is people! It is people! It is people!
Whakatakanga | Mission: We positively influence the wellbeing of people through personalised support.
Kaupapa | Purpose: Create opportunities for living a full life.
Whāinga | Vision: Communities without barriers
Nga Mātāpono | Our Values: Flexibility, Inclusiveness, Responsiveness, Passion
For 30 years, we’ve been breaking down barriers and nurturing communities. Our approach is simple: small steps can lead to monumental changes. We celebrate New Zealand’s rich tapestry, honouring Māori as tangata whenua and embodying the principles of Te Tiriti o Waitangi in all that we do.
Work Hours: 20 hours per week, flexible - during regular business hours, Hamilton based
Mō te tūnga | About the role
We have an exciting opportunity for a self-motivated and organised person to join our team at Progress to Health. You will provide proactive and quality administrative support to the chief executive and the leadership team helping us keep things running smoothly so we can deliver meaningful outcomes for our community.
What You’ll Be Doing:
You will be performing a variety of bookkeeping and administrative duties to support the financial health and growth of Progress to Health including:
Coordination of monthly financial functions:
- maintain accounts payable and receivable,
- review and report on income and expenses and
- generate reports for chief executive, as requested.
Essential Functions:
Maintain financial recordkeeping for Progress to Health:
- Enter and maintain records in Xero
- Ensure proper paper/digital documentation of all expenses.
- Provide documentation and account assignments for all monthly expenditures.
Review bills with the chief executive:
- Document transaction details and enter financial transactions.
- Notify the chief executive of accounting discrepancies.
Maintain financial recordkeeping systems, both physical and electronic.
Maintain grants records and reporting deadlines
Administrative Duties, include:
- Manage personnel files and report
- Produce letters and reports as needed
- Answer phone calls, greet visitors and cover the reception desk as needed.
- Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies and verifying receipt of supplies.
- Maintain asset records and requirements, such as vehicle maintenance requirements and property repairs.
Mōu | About you
What We’re Looking For:
- A minimum of 3 years’ experience in providing bookkeeping and/or administrative support to senior leadership (a relevant qualification is a bonus!)
- Strong proficiency in the Microsoft Office Suite (especially Excel) and Xero.
- Ability to analyse data, generate insights and develop reports and dashboards.
- A positive, can-do attitude and a great sense of humour
- Outstanding communication, organisation and problem-solving skills.
- Ability to handle multiple tasks and meet deadlines.
- A strong commitment to Te Tiriti o Waitangi and Te Reo Māori
- A full, clean driver’s license
Bonus Points For:
- Experience with minute-taking, project work, or research
- Familiarity with the health and disability sector
- An interest in IT or marketing
Why Join Us?
We’re a close-knit, supportive team that values learning, laughter, and making a difference. If you’re someone who brings common sense, empathy, and energy to your work—we want to hear from you!
Ngā painga | What we offer
We offer a competitive remuneration package working in a supportive and innovative team environment. The role is based in Hamilton City Centre working 20 hours per week Monday to Friday.
Te Tuku Tono | How to apply
Please e-mail your CV and cover letter to recruitment@progresstohealth.org.nz by Friday 4th July 2025.
For more information on the role, please phone Janet on 021 881 901 or to simply find out about what makes Progress to Health such a great place to work please visit our website www.progresstohealth.org.nz.
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