Office Administrator (School Hours)
Dixon and Co Lawyers
Office Administrator (School hours) - Ellerslie Location
We are looking for our next office star to be the first point of contact for clients and help the team with administration support.
This is a crucial varied role which includes reception, PA and general office duties through to assisting with the general practice management.
Work includes opening the office, client onboarding and AML tracking, maintaining our cloud-based file management systems and generally keeping the office moving. For the right candidate, there is also opportunity to develop your skills in other areas.
This role will suit someone who enjoys creating a positive workspace, gets the job done in a calm and efficient manner and enjoys making sure everything runs like clockwork.
Hours of work are 8.30am to 2.30pm, Monday to Friday, however for the right candidate we are open to negotiating this.
Key responsibilities:
- General PA support to senior staff.
- Oversee event coordination and meeting room arrangements
- Manage website content
- Handle PA responsibilities for authors, such as managing emails, calendars, scheduling meetings, and supporting project work.
- Perform a range of administrative tasks, including general file opening procedures, private invoicing, debtor management, client job management and onboarding, and AML compliance.
- Carry out secretarial duties, including preparing, organising, and proofreading documents like correspondence, reports, file notes, and presentations.
- Assist with reception tasks and phone management.
- Oversee the management of kitchen and office supplies.
What matters to us
- Our ideal person has experience in a busy office environment, is flexible and proactive with a “can do” attitude, who takes pride in everything they do, and equally enjoys assisting our legal staff, directors, and our clients.
- Our small team is very passionate about what we do so we are looking for someone who shares our values. An understanding of te reo me ona tikanga Māori is a must.
- Working knowledge of LEAP Legal Software is an advantage
If this is the opportunity you seek, please send your application to admin@dixonandcolawyers.com together with a cover letter.
Who we are
Dixon & Co Lawyers is a growing Māori law firm based in Ellerslie. The culture at the firm is supportive and progressive with a broad range of services, with particular focus on Māori legal issues, family law and refugee law. Check us out at www.dixonandcolawyers.com
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