Senior Administrator & Administration Assistant

• Closing date: May 16, 2025
• Full Time
• Auckland

Exciting administrative opportunities exist within a kaupapa Māori organisation. Both roles are based on-site at the Ngāti Manuhiri Settlement Trust (NMST) office in Warkworth.

• Be an integral part of a small, dedicated team driving organisational efficiency.
• Support governance, membership services, and all day-to-day operations.
• Engage with kaupapa Māori initiatives and diverse community stakeholders.

Ko wai mātou? - Who are we?

Piki mai kake mai

Homai te waiora ki a au

Tēnā koutou rau rangatira mā

Ki ō tātou tini aituā kua whakaoneonehia haere atu haere.

Ki a tātou te hunga ora e tohe tonu ana ki te tohe oranga e mihi atu nei.

Nō reira Ngāti Manuhiri, anei e whai atu nei tā mātou tono e hāngai ana ki ngā tūranga e kimihia ana e koutou. Pēnā he pātai ā koutou, whakapā mai, ringi mai, imera mai. Ka mutu, mā te Atua e whakaheke i ana manaakitanga ki a koutou me ō koutou whānau mo te Kirihimete, huri noa tēnā koutou katoa.

Ngāti Manuhiri Settlement Trust (NMST) is a post settlement governance entity, PSGE Māori organisation dedicated to delivering outcomes for the iwi through governance, environmental stewardship, cultural revitalisation, and economic development. Guided by Ngāti Manuhiri tikanga, Te Tiriti o Waitangi and grounded in manaakitanga and kaitiakitanga, they work to strengthen relationships with whānau, hapū, and the wider community.

The purpose of the Ngāti Manuhiri Settlement Trust is to receive, administer, manage, protect and govern the Trust’s assets to ensure the cultural, commercial and social development of Ngāti Manuhiri for the benefit of its members.

We are looking for passionate and highly organised individuals to join the team in two key administrative roles. If you have strong coordination skills, experience in administration, and a commitment to kaupapa Māori, Nau mai, tono mai!

Āpiha Whakarite | Senior Administrator - Reference - NM101

The Senior Administrator will provide high-level administrative and operational support to the NMST. This role is pivotal in ensuring the smooth function of governance processes, maintaining internal systems, and overseeing key NMST activities, including HR policies, grants administration, and strategic planning support.

Key Responsibilities and skills/experience required:

• Provide governance and operational administrative support, including minute-taking and agenda preparation.
• Manage HR policies, onboarding, and compliance documentation.
• Oversee internal membership databases and grant application processes.
• Maintain relationships with key stakeholders and assist with strategic projects.
• Experience in HR, employee related matters, policy development, or governance support is preferred.
• High level of proficiency with Microsoft Office (MS Word, Excel, Powerpoint) and digital administrative tools.
• Proficiency in using and maintaining membership databases or CRM systems, such as Youriwi.com or similar platforms.
• Familiarity or willingness to learn Māori data platforms like Te Whata and an understanding of data sovereignty principles.
• Knowledge of tikanga Māori and some proficiency in Te Reo Māori (essential).
• Strong analytical and problem-solving skills, with the ability to identify and implement process improvements.
• Experience coordinating funding and grant-related processes is advantageous.
• Flexibility to adapt to changing priorities and handle multiple tasks efficiently.

Kaiāwhina Whakarite | Administration Assistant - Reference NM102

The Administration Assistant plays a vital support role, ensuring seamless day-to-day operations and excellent communication with stakeholders. As the first point of contact for enquiries, this role is integral to the smooth running of NMST's administration functions.

Key Responsibilities and skills/experience required:

• Manage phone and email communications, ensuring professional and timely responses.
• Assist with governance meeting preparation and document management.
• Support event coordination, general office tasks, and membership database maintenance.
• Provide hospitality and logistical support for hui and engagements.
• Provide back up support to the Senior Administrator and have the ability to take the lead from time to time.
• Customer service experience and event coordination skills would be advantageous.
• Exceptional organisational skills, with the ability to prioritise tasks and manage time effectively.
• Strong interpersonal skills, capable of building and maintaining effective relationships with internal and external stakeholders.
• Excellent written and verbal communication skills, with attention to detail and professionalism.
• Demonstrated ability to take initiative and work independently while also contributing effectively as part of a team.
• High level of accuracy and confidentiality in all aspects of work.
• Knowledge of tikanga Māori and some proficiency in Te Reo Māori (essential).
• High level of proficiency with Microsoft Office (MS Word, Excel, Powerpoint) and digital administrative tools.

Why Join Us?

If you are looking for an opportunity to support a kaupapa led Māori organisation in a meaningful way, these administration roles offer a chance to be at the heart of an iwi-led organisation making a real impact.

Be part of a dedicated team that values collaboration, efficiency, and strong relationships within the community. Whether you have experience in governance, event coordination, or general administration, your skills will directly contribute to the success of Ngāti Manuhiri. If you thrive in a fast-paced environment and want to support the smooth running of an organisation committed to uplifting its people, nau mai, tono mai!

Te tono - How to apply:

Please email tiare@manarecruitment.co.nz (quoting the reference number) to request an information kete.

Applications close: Friday 16 May 2025 @ 5.00pm.

Please note these positions are now open to new applicants only.

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