Group Administrator - Kaiwhakarite a-Tari

Kāpiti Coast District Council

  • Full Time
  • Kāpiti

Are you an experienced professional handling all facets of office administration, systems, and processes? We're looking for a dynamic individual to join the team!

  • Friendly and culturally diverse environment.
  • Full time, permanent.
  • Based in the scenic Papaparaumu.

Ko wai mātou? - Who are we?

Ahakoa iti he pounamu. Tēnei te mihi aroha ki a koutou e rata ana ki tēnei tūranga o te mahi. Kei te wātea te mahi nei, pēnā kei a koe ngā pūkenga hāngai.

Hāunga anō ngā whiriwhiringa o te ao hurihuri e tika ana me aro ki ō tātou mate.

Haere koutou, takoto mai rā i te ao wairua koutou ki a koutou.

Heoi anō kei konei tātou te whakamahuetanga a rātou mā, kia kaha tātou.

Nō reira e ngā kaitono, whakatata mai. Kei raro nei ngā kupu whakamārama, pānuitia.

Tēnā koutou e tau ana.

Kāpiti Coast District Council (KCDC) is located near stunning beaches and is a short journey to or from Wellington, it's an ideal place for work-life balance. KCDC’s commitment to their community is to provide local infrastructure, public services, and regulatory functions, efficiently and cost-effectively and demonstrate their commitment to building and maintaining an organisation that is acknowledged and respected for being:

Caring - we understand our customers’ needs, share information and work as a team;

Dynamic - we bring a can-do attitude to make it happen; and 

Effective - we get it right and deliver consistent, value for money services 

KCDC staff are aware of political sensitivities, support equal employment opportunities, and demonstrate an understanding of the implications of Te Tiriti o Waitangi on the operations of a local authority. To find out more about KCDC’s vision and direction, click on here. 

Te āhua o Te Tūrunga - The nature of the position

The Hononga ā-Iwi - Iwi Partnerships team, support mana-enhancing, collaborative partnerships with mana whenua, iwi partners and council to create opportunities with a focus on fostering meaningful partnerships to support council’s decision-making and operations. 

As the Kaiwhakarite ā-Tari - Group Administrator you'll be at the forefront of coordinating administrative tasks and providing high-quality support services. Your role is crucial in ensuring the smooth operation of various administrative and financial functions across the group. 

Reporting through to the Kaihautū Hononga ā Iwi - Group Manager Iwi Partnerships, you will be primarily responsible for working closely with the members of the Hononga ā Iwi team, ensuring all administrative support services provided by them are of the highest standard and delivered in a timely and professional manner.

You will be using a variety of software packages, spreadsheets, databases, and presentation software in your role, and have a real level of comfort in supporting others who may not have advanced technical ability. 

 Ngā tino Pūkenga/Wheako - Essential skills/experiences required for the role:

  • An understanding of Te reo me ōna tikanga, with knowledge of Te Ati Awa, Ngāti Toa Rangatira, and Ngā Hapū o Ōtaki.
  • Be highly organised, able to organise others, motivated to meet deadlines and timeframes and the ability to multi-task and prioritise.
  • A self-disciplined approach to managing workload, with attention to detail, without compromising quality and flexibility especially in times of pressure.
  • High regard to confidentiality and security, including information, documentation and overall office management. 
  • Well-honed interpersonal skills with a demonstrated commitment to customer service and willingness for working with a wide range of people and stakeholders within and outside of KCDC.
  • Knowledge of local government environment and legislative framework.
  • Demonstrated effective communication skills (both oral and written).
  • Effective time management and organisational skills and the ability to work effectively without supervision and collaboratively as a contributing team member.
  • Experience in collecting, collating and formulating data for presentations.
  • Reporting and analytical skills combined with a high level of numeracy.
  • Demonstrated understanding of vehicle servicing and maintenance requirements.
  • A high level of PC operational ability and demonstrated experience with common software and the Microsoft Office suite of programs and competency using MS Excel to an intermediate level.
  • Proven capability to learn new systems and processes.
  • Current and valid Full NZ Drivers’ licence. 

As a key member of the team, you will understand the dynamics of working within a busy local government environment. Every day offers new challenges and opportunities to make a significant impact.

Te Tono - How to apply:

Please email your cover letter and current CV through to Heather Walker at Mana Recruitment at heather@manarecruitment.co.nz or if you have questions regarding the position, please call on (09) 632 1108. 

The preferred candidate will be required to undergo the usual pre-employment checks, including drug and alcohol screening and criminal history. You must be eligible to work in New Zealand. 

Applications close on Monday 26th February at 5.00pm (or sooner if we identify an appropriate candidate).

Emails will be electronically acknowledged, and further correspondence may be sent by email.

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