Executive Assistant

Ernst & Young Limited

  • Wellington
Requisition ID:  1132161

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.  

The opportunity

We are looking for an Executive Assistant with strong administration skills to provide support in a split role, with one half assisting a small group of Partners and Directors, and other half supporting the Tahi team. This role is offered on a flexible full-time basis in Wellington, on a permanent contract. 

EY Tahi is our indigenous Māori Firm within EY. In order to understand the role better, you can go to https://www.ey.com/en_au/tahi

Hāpaitia te iwi Māori, kia puāwai a pito mata – our Kaupapa is to accelerate Māori success

As an executive assistant, your experience in business communication will help you to build effective relationships with important stakeholders and senior leaders. You’ll have autonomy and clear responsibilities, working in our friendly, collaborative environment. Your talents will be respected and you’ll be supported in developing the career path you choose.  

Your key responsibilities – EA role:

  • Working with Partners, clients such as Iwi stakeholders and teams

  • Managing inboxes and diaries of a small group of Partners and Directors

  • Scheduling meetings, arranging travel, processing expense claims, co-ordinating events for various executive meetings and client activities

  • Preparing and editing correspondence, communications, presentations and other documents as required

  • Actively support the Firm’s vision and strategies including embracing and promoting change 

Your key responsibilities – Tahi Growth Transition Coordinator

  • Liaising with external recruiters and EY Talent to design tailored Tahi recruitment initiatives including a social media campaign and local recruitment focus events

  • Liaising with an external brand consultant and EY BMC to design tailored Tahi multi-media branding assets, sourcing appropriate photos, designs as well as updating the Tahi website and related communication channels

  • Ongoing liaison with internal recruitment team including coordinating input into broader EY Māori & Pasifika recruitment campaigns 

  • Designing and implementing a pastoral care programme for new and recent Tahi recruits including; induction processes and materials, connection into existing EY induction and staff development initiatives

  • Designing and implementing a Tahi alumni network and programme 

  • Developing with the Tahi team and organising:

  • half-yearly Tahi strategy & learning retreats including cultural development sessions with external providers

  • an advanced Tahi cultural learning programme focused on te reo Māori, tikanga Māori, and mātauranga Māori – including connecting with and into existing external programmes (e.g., Kura reo).

  • attendance, participation or speaking at relevant industry conferences (e.g. Māori accountants network). 

Skills and attributes for success 

  • Intermediate to advanced Word, Excel, PowerPoint and Outlook skills

  • Proven experience as an Executive Assistant or in high level administration role in a fast-paced corporate environment

  • Demonstrate EY’s core values – integrity, respect and teaming; building relationships based on doing the right thing; energy, enthusiasm and the courage to lead

  • Maintain strict discretion and confidentiality

  • Flexible regarding hours worked, tasks undertaken, and stakeholders supported

  • Ability to effectively challenge and influence where required in a professional manner

  • Proficient time management and organisational skills with an ability to prioritise workload

  • Ability to identify risk and create solutions to address

  • Ability to work autonomously, plan ahead and anticipate problems

  • Confidence and ability to interact with clients and executives, while demonstrating the ability to work with wider business thinking

  • Ability to understand professional pressures and remain resilient under these circumstances

  • A positive, can-do attitude and happy to assist the wider EA team as a whole

  • Expertise in Te Ao Māori, Te Reo Māori, Tikanga Māori and Matāuranga Māori through either lived experience or equivalent demonstrable experience

What we offer 

  • Continuous learning: personalised career development including coaching, experiences and formal learning so you’ll develop the mindset and skills you’ll need to thrive in the future. 

  • Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs. 

At EY, you’ll be rewarded and recognised based on your performance and our comprehensive benefits package can be tailored to your individual needs.  

We hold a collective commitment to foster an environment where all differences are valued and respected, practices are equitable and everyone experiences a sense of belonging. If you require any adjustments to the recruitment process in order to equitably participate, we encourage you to advise us at the time of application via contactrecruitment@au.ey.com or phone + 64 9 300 7044 (option 4). 

We understand the importance of social distancing at this time so our recruitment and onboarding process may be managed virtually so we can continue to prioritise the safety and wellbeing of EY people, clients, guests and the broader public.    

The exceptional EY experience. It’s yours to build.   

EY | Building a better working world 
 
EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.  
 
Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.  
 
Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.  

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