Executive Assistant to the CEO

MANA Recruitment

  • Full Time
  • Auckland

An opportunity to join a truly innovative company delivering social outcomes. Provide comprehensive operational and executive support, with the accountability of managing one direct report.

  • Executive Assistant and Board Secretariat experience.
  • Knowledge and understanding of Te Reo me ōna tikanga.
  • Reporting to the CEO.

Ko wai mātou – Who are we?

The Tāmaki Regeneration Company (TRC) works alongside the community and partners, shaping the future of Tāmaki together. The overarching project vision is a simple, yet profound one; to make Tāmaki an awesome place to live. Supported by the mission of; working with partners to build an environment where Tāmaki whānau thrive. TRC is positioned to achieve something that has not been achieved before in New Zealand.

The regeneration of Tāmaki will not only build a ‘place’ for a vibrant and cohesive community, but it will also create greater opportunities for the children, adults, and businesses of Tāmaki. TRC holds an opportunity to influence future projects for the greater benefit of Auckland and New Zealand’s social, economic, and spatial regeneration. The project embraces the manaakitanga, energy and spirit of Tāmaki, building on the area’s rich history. TRC has a master plan for Tāmaki that will upgrade streets, parks, and town centres, increase transport options, support schools, provide job opportunities and build 10,500 new homes. Together with shareholders, the Crown, and Auckland Council, TRC is successfully guiding the transformation of Tāmaki.

Te āhua o Te Tūrunga – The nature of the position

Providing executive support to the CEO, we are seeking to attract a highly experienced EA, to effortlessly take ownership of diary management, schedules, emails, and managing appointment co-ordination. Providing effective and proactive support to the Board, and the senior leadership team as required, this is a position of real significance and merit.

Supporting of the Board Chair; attending meetings, taking minutes, preparing agendas arranging travel and logistics, you will coordinate and delegate to the business support administrator as required.  Managing the Leadership Team expense claims, air travel bookings and credit card reconciliations, you will have a keen eye for detail, and the mental agility to jump into and out of tasks, whilst ensuring accuracy is maintained. Ensuring that TRC Offices are run effectively and efficiently, you will cast a lens of continuous improvement across office process and procedures, to optimise and enhance efficiencies.

Working with the CEO to identify and meet organisational and statutory deadlines, you will always have solid understanding of political landscapes and the maturity of skill set to remain apolitical. Your high levels of confidentiality and professionalism will set you apart, and your skill set will see you delivering an exceptional level and quality of operational support.

Ngā tino Pūkenga/Whēako – Essential skills/experiences for the role.

Identifying key contacts within government departments and agencies, you will set about building effective working relationships across Auckland council, community, government agencies and departments.

Managing one direct report, you will have the skill set to train, mentor, and lead, setting the standards of professionalism, integrity, and accountability.

Skills, competencies, and experience required for application is to include;

  • Prior experience in providing executive support to a CEO or an Executive; including diary management, travel, and email management.
  • Previous Board Secretariat experience.
  • Knowledge and understanding of tikanga Māori and a working understanding of Te Reo Māori.
  • Advanced skills in Microsoft Office, Word, PowerPoint, Excel, Publisher, Outlook. Additionally, experience using Diligent is highly desirable.
  • Experience working within a complex organisation or government body.
  • Expert in managing and coordinating meetings including venues, catering, and equipment.
  • Strong interpersonal and leadership skills including a demonstrated ability to establish and maintain effective relationships with a wide range of stakeholders.
  • Well-developed communication skills and the ability to operate effectively with a high level of diplomacy.
  • Office and building management experience.

This position is very much hands-on, which will see you managing your internal stakeholders’ expectations, by producing accurate, highly professional outputs, sharing ideas and process improvements. As a strategic thinker, you will aptly navigate through competing timelines and workloads, demonstrating real independence and sensitivity to often highly confidential information. Priding yourself on your well-honed communication skills, you will work alongside senior leaders confidently and professionally, have excellent attention to detail and enjoy taking ownership tasks and projects.

This role is a significant opportunity for you to work in a truly innovative company in a highly motivated and dedicated team. Remuneration is positioned to attract applications with relevant experience and cultural competency.

Te Tono – How to apply

To apply, or to enquire further in confidence contact Heather Walker for a confidential conversation now on (09) 632 1108 or email your up-dated CV and covering letter through to heather@manarecruitment.co.nz

Applications close on: Monday 28th June 2021 at 5.00pm. 

 

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